SENIOR BUYER

Description

In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Buyer for the Finance Department.

The Finance Department
Through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and utility billing and business license customer service.

The current vacancy is in the Budget Management Division. The Division provides and coordinates the citywide purchases of goods and services, coordinates the competitive bidding process, and maintains the list of qualified vendors. Furthermore, the Division administers office supply orders, procurement cards, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments.

The Position

Under general supervision, the Senior Buyer purchases supplies, materials, equipment, and services in accordance with established policies and procedures. The Senior Buyer leads, trains, and assigns work to Buyers and participates in complex procurement duties including coordination of the competitive bidding process and purchase of city-wide goods and services. This position differs from Buyer by the complexity of assignments and the exercise of technical and functional direction to other staff.

Examples of Essential Duties

• Receives, examines, and processes departmental requests for supplies, materials, and services
• Consults with department personnel on procurement needs
• Generates and revises purchase orders including change orders
• Researches market for products and services; develops, reviews and analyzes specifications and standards for products
• Identifies and contacts vendors regarding procurement needs, specifications, bids and prices; invites, review sand awards bids; investigates complaints
• Negotiates agreements or contracts; places orders with authorized vendors
• Maintains quality and price standards for items purchased
• Expedites delivery, billing and receiving documents
• Monitors and maintains contracts, leases and blanket purchase orders
• Troubleshoots problems with vendors, merchandise or deliveries
• Receives and responds to inquiries from other employees and vendors regarding procurement policies and procedures; may provide ongoing technical support, instruction, and assistance with the City’s purchasing system as needed
• Provides purchasing support to the Emergency Operations team when the Emergency Operations Center is activated
• Assists with the management of the reprographics and mail room contract
• Coordinates and administers formal bids and requests for proposal solicitations; provide technical assistance to departments in developing specifications; and ensure procurement activities comply with local, State and Federal statutes
• Manage purchasing-related entries in the City’s financial system, including reconciliations and audits of Purchase Orders
• Assist with the oversight of the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs
• Participates in the selection of staff; provides or coordinates staff training
• Stays abreast of current state and federal regulations and business practices related to area of assignment
• Facilitates the competitive bidding process, including bid opening, review and rating summarization
• Makes recommendations for modifications in procurement policies and ordinances as appropriate

Click here to view the full list of essential duties

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: Bachelor’s degree from an accredited college or university with coursework in business or public administration, purchasing, accounting, finance, or other related field.

Experience: Three (3) years’ professional experience purchasing materials, equipment, supplies, and services, including one (1) year of lead responsibility or supervisory experience. Government purchasing experience preferred.

Licenses/Certificates:

• Valid California Class C driver's license and an acceptable driving record are required at the time of appointment and throughout employment.
• Certified Professional Public Buyer (CPPB) certificate issued by the National Institute of Governmental Purchasing or the Universal Public Procurement Certification Council desirable.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster.

Click here to view the full job description

APPLICATION AND SELECTION PROCESS

• Application Review
• Examination(s) - Applicants who BEST meet the City's needs will be invited to an oral exam (weighted 100%), tentatively scheduled for June 3, 2025 .
• Selection Interview
• Background Investigation
• Appointment

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

Click here to view the full job description

The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".

Closing Date/Time: 5/13/2025 5:00 PM Pacific

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• City of Huntington Beach

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