Administrative Specialist I

Overview


Administrative Specialist I

$43.05 - $52.32 Hourly

$89,547.95 - $108,845.98 Annually

Excellent Benefits

Final Filing Date: Wednesday, May 28, 2025

This posting will remain open until 100 applications have been received or until the deadline, whichever occurs first.

Please apply as soon as possible to ensure your application is received.

Make a Difference Every Day - Join Our Environmental Compliance Team!

At Union Sanitary District (USD), we're not just keeping the sewers flowing — we’re protecting public health and preserving the environment. As a proud, award-winning special district serving the Tri-City area since 1918, we provide essential wastewater services to more than 350,000 residents and local businesses. Every day, our work helps safeguard San Francisco Bay and support a more sustainable future.
About the Role
As the Environmental Compliance Administrative Specialist I, you'll be the organizational backbone of a team dedicated to protecting the environment. You’ll provide high-level administrative support to our Pretreatment, Pollution Prevention, and Urban Runoff programs — plus assist our Technical Services group and Customer Service Team.

You'll also play a key role in keeping things running smoothly at the front desk, serving as the daily back-up to our Front Desk Receptionist.

Now, we’re looking for a motivated and service-minded Administrative Specialist I to support our Environmental Compliance Team. If you want a public sector career where your skills support environmental protection, community health, and responsive service — this could be the opportunity for you.

Why Join Us?

• Work with purpose - Support efforts that protect local waterways, reduce pollution, and ensure regulatory compliance.
• Be part of a mission-driven team - We take pride in our work and the communities we serve.
• Enjoy work/life balance - We value employee well-being and offer a supportive, inclusive workplace.
• Grow with us - This role is part of a promotional series; top performers can advance to Administrative Specialist II.
• Competitive Salary and Great Benefits.

What You’ll Be Doing:

• Preparing industry permits, inspection reports, and enforcement letters for environmental compliance programs
• Supporting pollution prevention efforts like dental mercury reduction, FOG (fats, oils & grease), and outreach campaigns
• Entering and tracking data from inspections and enforcement activities
• Providing administrative support for regular and special projects
• Assisting with customer service and front desk operations as needed
• For the full job description, please click here .

About You
You're organized, tech-savvy, and ready to support a mission that matters. You're the kind of person who:

• Thrives in a fast-paced, detail-oriented environment
• Enjoys working collaboratively with others
• Can juggle multiple responsibilities with accuracy and professionalism
• Has excellent communication and customer service skills
• Is motivated to learn new systems and processes

Minimum Qualifications:

• Two years of college (or equivalent experience) with coursework in business and computer applications PLUS two years of responsible administrative or technical office experience.
• Proficiency in Microsoft Office and other common business software.
• Ability to learn specialized software used in environmental compliance.
• Strong interpersonal skills and a team-first mindset.

This position is part of a flexibly staffed series. After one year of service and demonstrated proficiency, incumbents may be eligible to promote to Administrative Specialist II.

Join Us and Make an Impact

At USD, you’re not just filling a seat — you’re supporting a healthier environment and stronger community. If you’re ready to bring your skills to a team that values service, sustainability, and collaboration, we want to hear from you.

Apply today and help us keep our communities clean, healthy, and thriving.

Important Application Information

PLEASE MAKE A NOTE OF ALL DATES LISTED.

• Applicants must apply online https://www.governmentjobs.com/careers/unionsanitary by 4:00 p.m., Wednesday, 5/28/2025. Union Sanitary District is not responsible for the failure of Internet forms in submitting your application.
  
• Candidates who meet minimum qualifications will be invited to an Online Written Exam scheduled for Tuesday and Wednesday, 6/3 - 6/4/2025.
  
• Following a review of thehighest scoring candidates’ applications, the most qualified will be invited to a Virtual Qualifications Appraisal Interview and Work Sample scheduled for Monday, 6/9/2025.
  
• In-Person Finalist interviews are scheduled for Monday, 6/16/2025.
  

You will be contacted regarding all phases of this recruitment via email, so please check your inbox for correspondence regarding next steps and results through the exam process. Please ensure that the email address on your application is correct and current before submitting your application. Before appointment to the position, the candidate must pass a criminal background check which includes a fingerprint scan and reference check.

Accommodation:

Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing kathleenk@unionsanitary.ca.gov upon submittal of application.

Union Sanitary District is an equal opportunity employer encouraging workforce diversity.

Click here for link to Classified Employees' Benefits Summary

Closing Date/Time: 5/28/2025 4:00 PM Pacific

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• Union Sanitary District

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