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Job Description
Duties Description
The incumbent of the Administrative Assistant 2 position will report to the Director of Law Enforcement and will provide confidential administrative support to the Director. The incumbent will also perform duties of a confidential nature as required for the Assistant Director of Law Enforcements and various Majors, Park Police.
• Reviews incoming correspondence and reports to determine significance. Prepares responses or refers correspondence to sworn members for response.
• Tracks correspondence and reviews outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensures that appropriate background material is attached.
• Answers phones and emails, responds to questions concerning police policies and procedures and refers inquiries to appropriate sworn member for response.
• Designs, sets-up, enters, and maintains files, records, and spreadsheets.
• Uses independent judgement to ensure assigned sworn members of the Division of Law Enforcement remain responsive, timely, and accessible per the Chief’s instructions.
• Assists in purchasing office supplies and equipment.
• Manages and schedules office equipment repair.
• Coordinates and organizes meetings; contacts and schedules internal and external attendees, coordinates and schedules dates, rooms, and equipment, and prepares all necessary paperwork.
• Manages the calendars of the Director and Assistant Director of Law Enforcement.
• Arranges, coordinates and processes travel and training registrations and requirements for Director/Assistant Director and Majors as well when needed.
• Makes hotel reservations, processes individual credit card transactions, completes personalized schedules for conferences, and reserves vehicles.
• Creates attendee folders for each travel arrangement which includes tax exempt forms, maps, agendas, and schedules. Receives receipts for all travel expenses and processes travel vouchers and mileage forms for reimbursement.
• Attends, records and distributes minutes for highly confidential departmental, policy and committee meetings and implements meeting action items.
Minimum Qualifications
High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal business technology, or office technology substitutes for two years of experience.
Some positions may require additional credentials or a background check to verify your identity.
Closing Date/Time: 06/17/25 -
ABOUT THE COMPANY
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New York State Parks, Recreation & Historic Preservation
Show moreThe mission of Parks, Recreation, and Historic Preservation is to provide safe and enjoyable recreational and interpretive opportunities for all New York State residents and visitors and to be responsible stewards of our valuable natural, historic and cultural resources.
From the shores of Long Island to the mighty Niagara Falls, New York's 180 state parks offer countless opportunities to explore your natural environment, escape from the grind of the everyday and experience exciting new adventures. Beaches, boat launches, hiking trails, campsites, and golf courses all await you!
New York's state parks... With all there is to see and do, how will you spend your time?
NEW YORK STATE IS KNOCKING IT OUT OF THE PARKS!
Come work with us, and...
- Be a part of the premier park system in the United States - with more than 250 state parks, historic sites, golf courses, swimming pools, beaches, campgrounds, marinas, trails, and museums and nature centers.
- Work in some of the most beautiful, scenic, and historic places New York State has to offer.
- Make a tangible impact on your community. Parks are for everyone, and all are welcome here: People of every age, ability, color, or creed belong here – without exceptions – yourself included! People of every kind come visit us in order to have experiences – and at OPRHP, we get to be part of these special times in truly meaningful ways. See how you can make a difference as a part of Team OPRHP!
State parks and historic sites are staffed by a core of permanent employees who work year-round to maintain these precious resources. During the peak of our operating season (May through September) the permanent staff is supplemented by several thousand seasonal employees who work to ensure that our patrons have a positive and safe experience when visiting our sites.
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