Administrative Specialist III - Purchasing

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.

Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.

Displays and reflects the culture, mission, vision, values, and direction of the department.

Regular and punctual attendance is required.

Maintains and monitors budget and all departmental records for Training and Travel.

Creates PO numbers and tracks and prepares report for number of purchase orders issued each month.

Receives information from Cooperative Contracts and prepares monthly usage report.

Accepts and documents all ITB, RFP, RFSO and RFQ submissions for solicitation public opening, ensuring that state statutes have been followed.

Assist Contract Administrators with Bond Verification and Payment and Performance Bond Requests.

Minimum Qualifications

High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.

Specific certifications related to the area of assignment may be required for this position.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous

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• Denton County

• 940-349-3088

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