Deputy Court Clerk

Requirements

MOS Code: 4422 (Navy)

Education and Experience : High School Diploma or GED or higher, and three (3) years of general clerical experience, including one (1) year of customer service experience.

Licenses and Certificates : None.

General Purpose

Under general supervision, perform clerical duties related to court operations on an assigned shift.

Typical Duties

Provide customer service by furnishing information about court procedures. Involves: Explain court policies and procedures, answer questions both in person, and by telephone on citations, warrants, and court dates. Accept motions to be filed. Enter data in the case management system from the defendant's copy of the citation. Explain options available such as requesting a court date, defensive driving, or payment plans and enter selection in system. File motions, research outstanding warrants, review documentation submitted by defendants for completeness, reset cases for court, and notify appropriate parties. Maintain the pending file of defendants who must return to court to furnish additional documentation, issue letters of disposition and case cancellations, notarize complaints, maintain motions and correspondence by verifying the origin and nature of the request, and inform judge and prosecutor of the history and current status of the request. Match warrants and commitments to initiate the arrest process for a defendant who is not present in court. File emergency protective or restraining orders and notify protected parties as prescribed by law. May accept credit card and/or bond payments as required. Maintain activity logs and generate periodic reports.

Schedule court cases and dates and perform related clerical duties. Involves: Set court date by type of violation and prescribed daily caseload. Provide written and oral instructions to defendants regarding case status and the disposition of each citation including community service, defensive driving, deferred adjudication, or requirement to complete substance abuse courses. Notify law enforcement personnel, attorneys, defendants, and other authorized persons of action. Update payment plans, change the defendant addresses and explain options available to answer citations including defensive driving classes and payment plans.

Maintain the warrant database and filing information, and provide warrant information to law enforcement personnel, government agencies, military recruiters, and schools. Involves: Generate computer-printed notices to individuals who have new warrants or commitments. File warrants and affidavits using alphabetical or numeric systems. Activate new warrants, proofread, and check information against the original ticket and against the electronic case files. Remove recalled warrants from the active file.

Perform other court-related clerical duties as required. Involves: Perform duties of co-workers to ensure continuity of operations during absences. Assist in training new employees. File and sort tickets in numerical order in the filing system, operate folding and stuffing machine to send notices to defendants, attorneys, juveniles/parents, and sort notices by class and location for mailing. Retrieve driving history records. Receive and process accident reports. Identify reports in which a citation was issued at the scene and those requiring further review and those marked non-prosecutable. Review, process, and file bail bonds and defensive driving completions.

General Information

For the complete job specification, click here.

Important Note: The r equired Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

Note: This is a new advertisement for Deputy Court Clerk. You must apply if you are still interested in this position.

Please note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

BENEFITS

LIFE AND HEALTH INSURANCE

The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.

Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.

An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.

The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!

Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

For 0 - 5 years of service (12 days):
40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

PREGNANCY LEAVE

A) Pregnancy shall be treated the same as any other temporary physical disability.

B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.

C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)

1. First day of January (New Year's Day)

2. Third Monday in January (Martin Luther King Holiday)

3. Thirty-first day in March (Cesar Chavez Day)

4. Last Monday in May (Memorial Day)

5. June 19 (Juneteenth)

6. Fourth day of July (Independence Day)

7. First Monday in September (Labor Day)

8. Eleventh Day in November (Veteran's Day)

9. Fourth Thursday in November (Thanksgiving Day)

10. The Friday following the fourth Thursday in November (Day after Thanksgiving)

11. Twenty-fifth Day in December (Christmas Day)

12. Employee's Birthday

In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

Closing Date/Time: 7/1/2025 11:59 PM Mountain

• 

• City of El Paso

• 915-212-1244

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