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Job Description
Description
Make a meaningful impact in Palo Alto’s Public Works Department by supporting the Public Services division with budgeting, administration, and departmental operations as an innovative and dynamic Management Analyst driven by a passion for service to the community and city staff.
About the Position:
In this role, you will have the opportunity to work with the Public Works Department (Engineering, Fleet, Trees, Traffic, Facilities, etc.) and City staff at all levels to help build the department's annual budget and assist with in-depth quantitative analysis of departmental operations. This position offers the opportunity to gain insight into the City's most public-facing departments from top to bottom. The most attractive candidates will also be technically savvy and, within a few months, be able to assist department staff with software programs, including SAP and department-specific systems. PWD welcomes creative and innovative solutions to complex problems and provides the opportunity to work on special projects. Successful candidates are team players and creative problem solvers who seek a career that makes a meaningful difference in their community and are willing to work hard to achieve it.
About the Department:
The Public Works Department provides services integral to the community daily. The mission of the department is to provide quality services with commitment, courtesy, and pride. In partnership with the Palo Alto community, the Public Works team strives to offer efficient, cost-effective, and environmentally responsible services that make Palo Alto a beautiful, vibrant, and appealing City in which to live and work. Learn more about our mission, ongoing projects, and initiatives here.
The ideal candidate will have proficiency in and knowledge the following:- Advanced data compilation and analysis (vlookups, pivots, long-range forecasting, budget uploads, etc.); Knowledge of government finance and/or public administration is a plus. Extensive knowledge required in Excel and PowerPoint
- Budgeting and tracking actual revenues and expenditures
- Demonstrated ability to create strong partnerships through communication and interpersonal skills with various team members and leaders of all levels and functions throughout the organization
- Detail-oriented, organized, and demonstrated an ability to multitask and shift priorities quickly
- Applicable Federal, State, and local laws, rules, and regulations
- Excellent customer service skills and an ability to eff actively communicate and collaborate with a diverse range of people and job functions
- Strong writing skills
- Ability to quickly learn new tools and technologies, including SAP
- Operational knowledge in Fleet, Facilities, Streets, Sidewalks, Storm Drains, Sweeping, Traffic, or Trees preferred.
- Managing Subordinates
- Strong public management skills
- Data organization and analysis
Essential Duties
Essential and other important responsibilities and duties may include, but are not limited to, the following:- Supervise clerical or support staff to include prioritizing and assigning work; conducting performance evaluations, ensuring staff are trained; and making hiring, termination and disciplinary recommendations.
- Manages special division-level studies and projects, which include: setting up contracts; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and performing other related duties. May serve as a project lead and provide direction to lower-level staff on assignments.
- Prepares a wide variety of analytical reports on operations and activities in the assigned area of responsibility.
- Reviews City Council Agenda items; ensures background information and supporting materials are available; assists departments in maintaining agenda standards.
- Conducts surveys and performs research and statistical analysis; prepares related reports.
- Assists with budget preparation and administration; assists departments in preparing cost estimates for budget recommendations.
- Performs related duties of a similar nature or level.
Minimum Qualifications
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Bachelor's degree in a related field and three years of professional experience in public or business administration, public affairs, or a related field;
or
an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above.
Supplemental Information
If you encounter problems applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
For more details visit our Careers Page, by clicking HERE.
Learn more about our Compensation Plan HERE.
Closing Date/Time: 7/17/2025 11:59 PM Pacific -
ABOUT THE COMPANY
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City of Palo Alto
Show morePalo Alto is located about 35 miles south of San Francisco; and 14 miles north of San Jose. Palo Alto, known as the “Birthplace of Silicon Valley” and global center of technology and innovation, is the corporate headquarters for many world-class companies and research facilities such as VMWare, Hewlett-Packard, IDEO, Tesla, and Skype. Home to Stanford University and a top-ranked public school system, Palo Alto also features beautiful and historic residential neighborhoods, vibrant shopping and retail districts.
Palo Alto has a highly educated and culturally sophisticated citizenry that is actively engaged in making a difference both locally and globally. Unique among city organizations, Palo Alto operates a full-array of services including its own gas, electric, water, sewer, refuse and storm drainage provided at very competitive rates for its customers.
The birthplace of Silicon Valley, Palo Alto, is a community of approximately 68,000 residents and nearly 100,000 jobs. Located on the mid-Peninsula between San Francisco and San Jose, Palo Alto is recognized worldwide as a leader in cutting-edge technology, medicine, and green innovation. Many world-class businesses maintained or started offices here, including Amazon, Tesla, Hewlett Packard, Palo Alto Medical Foundation, Rivian, Lucile Packard Children’s Hospital, SAP Ariba, Houzz, Varian Medical Systems, and VMware. Numerous start-ups are also at home in Palo Alto, arguably making it the startup capital of the world.
Stanford University is foundational to the history and prestige of Palo Alto, reflected in the community’s dedication to life-long learning. Stanford’s cultural and educational offerings are integral to the vibrancy and charm of Palo Alto, while the City’s exceptional K-12 school district ranks among the top public school systems in the country. With more than 50% of adult residents holding a graduate degree or higher, Palo Alto is frequently listed as one of the most educated cities in the nation.
Home to picturesque tree-lined streets, bike lanes, and historic buildings that reflect its California heritage, Palo Alto boasts a genuine sense of community and an active citizenry with strong environmental values. Beautiful neighborhoods are complemented by vibrant commercial corridors and a bustling economy with premium shopping and dining options. Excellent health care facilities, performing arts, and diverse recreational opportunities are just some of this incredibly desirable community’s cherished amenities.
Join an Award Winning Team
Palo Alto is an award-winning City recognized nationwide as innovative and well-managed. Palo Alto is one of a small number of California cities with a AAA bond rating. Recently, Palo Alto became one of the most livable cities in the U.S. by Livability.com. It's the only city to receive the Platinum Beacon Award in sustainability best practices by California’s Institute for Local Government.
We offer a variety of career paths that relate to building and improving communities. The City has fourteen departments employing 1,000 full-time staff. Police officers, fire fighters, paramedics, and building inspectors keep us safe. Engineers and public works staff build and re-build the physical infrastructure. City planners help envision and shape future community growth. Recreation, arts and library professionals enhance community life. Utilities provides electric, gas, water, sewer and other services. Internal services departments help manage, staff, and protect the City.
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