Lead Administrative Support Assistant

You will be joining a Department committed to a culture of teamwork and delivering excellent service to the citizens of Missouri. The Division of Administrative Services Accounting Unit is a multi-faceted unit and provides growth and opportunities for development. Normal work hours are 8:00 A.M. to 5:00 P.M. Monday through Friday, however, flextime may be available.

• Serve as a friendly, professional first point of contact for the unit, ensuring excellent customer service.
• Handle general office management duties including assisting with basic IT troubleshooting, maintaining office supplies, and ensuring smooth day-to-day operations.
• Assist with on- and off-boarding of staff.
• Process purchase orders in the State’s financial accounting system.
• Filing and archiving of payment documents
• Distribution and tracking of vendor checks, including check cancellations and outlawed checks.
• Receipt and tracking of daily checks/deposits.
• Serve as back-up for Front Desk and other administrative professionals within the Division.
• Assist with special projects as needed.

Preferred Skills:

To be successful in this position, a candidate will need the following skills:

• Adaptability : adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail : Is thorough when performing work and conscientious about attending to details.
• Self- Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Teamwork : Encourages and facilitates cooperation, pride, trust and group identity; fosters commitment and team spirit; works with others to achieve goals.
• Discretion : Ensures that information is disseminated on an as needed basis. Displays understanding of policies and regulations surrounding privacy of information.

Minimum Qualifications:

• At least 2 years of experience in professional office work.
• Proficiency in Microsoft software including Excel, Word, and Outlook.
• Organizational skills, proven reliability, and a positive, collaborative mindset.
• Ability to move light objects weighing less than 30 lbs. short distances.

(Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

hrmail@dmh.mo.gov

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• State of Missouri

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