Executive Assistant - Economic Development

Job Summary:

Under the general direction of the Economic Development Director, performs a variety of professional administrative, analysis, and programmatic duties. Requires extensive knowledge of administrative policies, procedures and operations. Represents the face of the department during 8am-5pm work hours.

The salary range for this position is $31.84- $44.58 per hour with a hiring range of $31.84 - $38.21, depending on qualifications and experience.

This opportunity will be available to applicants until Monday, September 15, 2025 at 2:30 P.M. M.S.T.

A current resume and a cover letter are preferred.

Please view our video Working at Loveland to learn more about our exceptional Loveland community and the benefits of working for the City.

Essential Functions:

• Assist in implementing departmental goals, policies and procedures, monitor effectiveness and make revisions and recommendations.
• Assist with special projects involving research, gathering and compiling data, preparing reports, information and summarizing results.
• Assist with calendar management. Requires frequent and ongoing coordination with staff and key stakeholders.
• Assist with preparation of agenda items for City Council and related memorandums. Ensures all City Council related materials are submitted.
• Manage travel arrangements and purchases.
• Provide front line response to public, staff and stakeholders.
• Maintain confidential records, correspondence and information. Responsible to protect and maintain confidentiality of information.
• Participate in meetings and prepare agendas and minutes.
• Process, track and manage contracts, including requests for proposals, business assistant/incentive agreements, sponsorship and grant agreements.
• Process invoices, purchase orders, purchase card transactions, vendor setups and payroll.
• Work closely with Director to manage department budget, reporting, year end wrap up, re-appropriation and annual budget cycle inputs.
• Work closely with Director to oversee the economic incentive fund to include ongoing reconciliation and ad hoc reports.
• Prepare annual budget narratives.
• Respond to Colorado Open Records Act requests and maintains department record retention.

Other Job Functions:

• Serve as Department liaison to the City’s Safety Committee.
• Coordinate cross departmentally on staff projects.
• Participate on ad hoc internal committees.
• Performs other duties as assigned.

Qualifications:

Education:

• High School graduate or GED required.

Experience:

• 3 years progressively responsible administrative support experience.
• Proficiency with software, systems and computers required.
• Demonstrated knowledge of office procedures including accounting, bookkeeping and data entry required.
• Experience in government preferred.

Knowledge, Skills, and Abilities:

• Read, analyze and interpret complex documents.
• Respond effectively to sensitive inquiries, complaints.
• Work effectively in a fast-paced environment with a multitude of requests, interruptions and varied deadlines.
• Must be skilled in meeting and event coordination.
• Accomplish tasks with minimal supervision and with only general directions.

Physical Demands and Working Conditions:

• Frequent minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
• Frequent e xposure to routine office noise and equipment.
• Occasional exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie, and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!

In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Benefit Eligible Benefits Package Includes:

• Two (2) Medical plans, Dental, Vision (for self/ spouse/ children)
• A Dedicated, exclusive Employee Health and Wellness Center
• Discounted Chilson Center passes
• Paid vacation, holidays, floating holidays, and medical leave
• Flexible spending including Dependent Care
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• A Comprehensive Employee Assistance Program
• Voluntary 529 College Invest program
• Tuition Reimbursement
• Employee Referral Program
• Personal and Professional Development opportunities
• Employee Recognition Program
• Exceptional work-life balance
• Market based pay & regular performance reviews
• Local Government employment is eligible for Public Loan Forgiveness Program

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation.Learn more about your right to work. Visit E-Verify.gov for more information. - 1807F3

Hybrid Remote Work Eligibility

This position may be eligible for up to two days per week working remotely. Probationary employees (within the first six months of employment) may not be eligible. Subject to change based on business needs and performance expectations.

Employment offers will be conditional on the successful completion of a background check.

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• City of Loveland

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