ADMINISTRATIVE ANALYST I-IV

DESCRIPTION

PROVISIONAL APPOINTMENT

This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Human Resources Department. If you want to be considered for this position permanently, you must go through the Human Resources examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment.

The Department of Financial Management oversees the City’s financial and fleet services operations and serves as a financial adviser to the City Manager and City Council. The Department is organized into the following bureaus: Administration, Accounting, Budget Management, Business Services, Commercial Services, Fleet Services and City Treasury. The Department’s mission is to help the City Manager, Mayor and City Council keep the City financially strong, and to provide high quality fleet operations.

The Accounting Bureau in the Department of Financial Management has one opening for an Administrative Analyst III (Provisional). The Accounting Bureau effectively controls, reviews and administers the City’s accounting system and financial functions in accordance with professional standards. The City’s general accounts payable and payroll functions are part of the Accounting Bureau. It provides other departments with general, grant and capital project accounting services, in addition to assisting with City financings, annual budget and special projects at the direction of the Director of Financial Management.

EXAMPLES OF DUTIES

• Analyzes and interprets policies, procedures, rules and regulations relating to City payroll to ensure the accuracy of employee pay and benefits.
• Participates in complex payroll support functions including calculation, review and verification of labor contract adjustments, retroactive payments, and tax corrections.
• Serves as a backup to the bi-weekly payroll process.
• Participates in configuration, testing, and implementation of new payroll related systems and applications.
• Performs payroll system testing after upgrades and/or updates. Works with in-house technical staff and outside consultants to support the system and resolve complex issues.
• Develops, prepares, and maintains documentation on payroll and system policies and procedures.
• Evaluates and develops recommendations and implements approved changes in the processing of payroll to ensure efficient and effective operations.
• Assists the Payroll Officer with conducting research, analysis and implementation of legislative changes pertaining to retirement, health benefits, and the tax code.
  

REQUIREMENTS TO FILE

Applicants must meet the following requirements:

• Bachelor’s degree from an accredited college or university (proof required)*
• Two years of full-time paid professional experience in a payroll operation
• A Master’s degree in business or public administration, or a closely related field, from an accredited college or university may be substituted for up to one year of the required professional experience (proof required)*
• Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate a field of study and degree conferred date. Candidates who possess degrees from colleges or universities outside the United States must attach proof of educational equivalence at the time of filing.

Knowledge, Skills and Abilities:

• Internal Revenue Service (IRS) income tax laws, State labor laws, and Social Security program regulations
• Ability to interpret labor agreements and their impact to payroll processing and reporting
• Knowledge of City personnel rules, policies and procedures
• Ability to use critical judgement in the evaluation of data and development of reports and other materials
• Ability to work with co-workers through effective interpersonal, written, and oral communication skills

SELECTION PROCEDURE

This recruitment will close at 5:00 PM Pacific Time on September 23, 2025. To be considered, applicants must submit an online application, including a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act/

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6314.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 9/23/2025 5:00 PM Pacific

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• City of Long Beach

• 5625707057

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